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Personal Data Protection and Privacy Policy and Rules of the use of the Website
Effective date: 20.06.2019
Privacy policy
Welcome to smartchannel.org!
Overview
Thank you for visiting the www.smartchannel.org Website ("Website"). We have created this policy ("Personal data protection and privacy Policy") to inform you of how we collect, use, share, and secure your personal information. This Privacy Policy is incorporated into, and part of, the smartchannel.org Rules of the use of the Website, which governs your use of the Website in general.
This Privacy Policy applies only to the use of www.smartchannel.org (Fostering university-enterprise cooperation and entrepreneurship of students via smart caffes (SMART Project), nr. 585620-EPP-1- 2017-1-ELEPPKA2-CBHE-JP) web platform and its content. It does not cover sites that either link to or from this site. Partners who provide any other information, content or linking to the sites that can be found on the web platform may also gather information and you should consult those other parties’ privacy policies as appropriate and applicable.
The actual Policy on Personal Data Protection and Privacy Policy (hereinafter referred to as the Policy) has been developed in accordance with the requirements of the Directive 2002/58/EC of the European Parliament and of the Council of 12 July, 2002 concerning the processing of personal data and the protection of privacy in the electronic communications sector (Directive on privacy and electronic communications) and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27April, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter referred to as the Law).
Key terms of this Policy:
Website - A collection of information, texts, graphic elements, design, images, photos and video materials and other results of intellectual activity, as well as computer programs, which are part of the information system that ensures the availability of such information on the Internet at the network address
Processing of personal data - Any action or set of actions performed using automation tools or without using such tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.
Automated processing of personal data - Processing of personal data by means of computer facilities. Despite this, the automated processing of personal data does not contain a system of automatic processing, including profiling, which creates legal consequences in relation to the User, or which similarly significantly affects the User.
Automatically collected information is gathered when you use the Website, such information relates to you, but on its own this information does not identify you (“non-personal information”).
To the extent www.smartchannel.org associates your personal information with non-personal information within our database, the automatically collected information of the user will be treated as the associated information under this Policy.
Dissemination of personal data - Actions aimed at disclosing personal data to an undetermined number of persons.
Provision of personal data - Actions aimed at disclosing personal data to a specific person or a certain number of persons.
Blocking of personal data - Temporary termination of the processing of personal data (except for cases when processing is necessary to clarify personal data).
Use of personal data – Actions (operations) with personal data performed by the organisation in order to make decisions or perform other actions that generate legal consequences in relation to the subject of personal data or other persons or otherwise affect the rights and freedoms of the subject of personal data or other persons.
Depersonalization of personal data - Actions, as a result of which, it becomes impossible to determine the ownership of personal data to a specific subject of personal data without the use of additional information.
Destruction of personal data - Actions, as a result of which, it becomes impossible to restore the content of personal data in the information system of personal data and (or) as a result of which material carriers of personal data are destroyed.
Personal account – A portal on the website, to which the User receives access after registering on the Website by entering a unique username and password.
User - person agreed with the Rules of the Use of the Website and this Policy, and perform any accepted activity on the website through created personal account or not.
Cookies - Data that is automatically transmitted to the Company in the process of using the Website using the software installed on the User’s device, including the IP address, geographical location, information about the browser and the type of operating system of the User’s device, technical characteristics of the equipment and software used by the User, date and time of access to the Website. Cookies can be permanent (they are called persistent cookies) and are stored on the computer until the User deletes them, or temporary (such cookies are called session cookies), i.e., they are stored only until the browser is closed. In addition, cookies are divided into essential (they are installed directly by the visited Website) and third-party (installed by other websites).
“IP address” is a numerical label used by computers on a network to identify any computer that connects to the Internet.
1. What is the purpose of the data collection?
The purpose of data collection is to capture over time the institutional development (intrainstitutional, but never inter-institutional).
2. What information do we collect?
We gather two types of information about users collected automatically and directly provided by you. We may also augment the information we collect about you from targeted internet searches and may use third party sources.
When you use our Website, including when you create a personal account, updating your profile online, either by creating or registering for an event, communicating with us, submit your challenges, business idea, comment and/or answer, or when you ask a question through the Website, you may provide us with information that identifies you or your contacts (“personal information”), such as:
Registration and Log in Data
In order to fully use the platform, you need to fill the registration form on www.smartchannel.org and create a personal account, we collect basic biographic/contact information about you and/or your representative organization, including name, title, addresses, phone numbers, email addresses, and social media contact information, other information that may identify you as an individual or company.
For recipients of our newsletter, we collect your name, surname and email address.
For visitors of our site, we collect and process analytical information—aggregated information related to web visitor activity and email marketing actions. In case you download any materials we equally collect your name, surname and email address
By registering as a COMPANIE, you can be a MENTOR and/or EVALUATOR or directly a COMPANY that publishes its challenges.
As Evaluator you share with us the following data: Name, Phone number, Email, Date of Birth, Сountry of residence, Address, Address validity proof photo, Passport number (if any), Language, Skills & Competencies, Work experience, Social network links, Professional Identification, Startup evaluation parameters, Achievements, OR Name, Phone number, Email, Date of Birth, Work experience, Social network links, Professional Identification/ Areas of expertise, Startup evaluation parameters, Company Details (Company Name, Description, Type of The Company, Headquarter location, Company Socials), Web Site, Social Networks Profile, Location, Founding year, Areas of expertise, Current team (nr. of persons), Contact Person Details
As Company you share with us the following data: Data of your representative - Name, Phone number, Email, Date of Birth, Work experience, Social network links, Professional Identification, Profile Photo, Banner Photo (logo), Company Details (Company Name, Description, Type of The Company, Headquarter location, Company Socials), Web Site, Social Networks Profile, Location, Founding year, Areas of expertise, Current team (nr. of persons), Contact Person Details.
By registering as a STUDENT, you can be a MENTOR and/or EVALUATOR or directly a COMPANY that publishes your business ideas for evaluation and submit your solution to challenges.
For STUDENTs: Profile Photo, Banner Photo, Name, Date of Birth, gender, Higher Education Institution, Course and Year, Language, Skills & Competencies, Work experience, Country of residence, current location, address, phone number, email addresses, social media contact information, focus area of business or open innovations, team members (must be able to add).
For Pre-Startup: Name, Short description of the Pre-Startup, Founding year (if any), Logo, Industry, Geographic market focus, Fundraising instruments, Capital seeking, Valuation Cap, Equity offering, Token sale info (Total tokens number, Tokens for sale, Token price, Hard cap), Business model type, Average monthly turnover (real or planned), Product status, Website, Google Play link, App Store link, Problem, Solution, Market, Business model, Pitch deck & Demo, Team and founders, Achievements, Contacts.
For Pre-Startup and Startup (further Startup): Name, Short description of the startup, Founding year (if any), Logo, Industry, Country of incorporation, Form of the legal entity, Headquarters, Geographic market focus, Fundraising instruments, Investment round, Capital seeking, Valuation Cap, Equity offering, Token sale info (Total tokens number, Tokens for sale, Token price, Hard cap), Business model type, Average monthly turnover (real or planned), Product status, Website, Google Play link, App Store link, Problem, Solution, Market, Business model, Pitch deck & Demo, Team and founders, Achievements, Contacts.
By filling in the online registration form, the User is considered to have given consent to the processing of his/her personal data when the consent checkbox “I agree our Terms and Conditions” is ticked at the moment of clicking on the “Continue” equal to “Register” button.
By authorization using personal data specified by the User in social networks or electronic services. The User is considered to have given consent to the processing of his/her personal data at the moment of clicking on the button that displays the social network or electronic service selected for authorization.
Shared Content: www.smartchannel.org let you interact with other users, download the materials or share content publicly, asking or answering questions/filling in form and/or challenges, updating your profile online, either by creating or registering for an event, creating a post for a blog, communicating with us. Such shared content and you full name may be publicly viewable by others.
Promotions and Surveys: We may invite you to participate in a promotion or complete a survey either through smartchannel.org website or a third-party platform. If you participate, we will collect and store the data you provide as part of participating, such as your name, email address, date of birth, level of education, age, position, organization and country you are coming from. That data is subject to this Privacy Policy unless otherwise stated in the official rules of the promotion or in another privacy policy. Where we use a third-party platform to administer a survey or promotion, the third party’s privacy policy will apply.
When filling in the feedback form – all personal data the User provides to the organisation when filling in the online feedback form on the Website and electronic services (Google, etc.). The User is considered to have given consent to the processing of his/her personal data entered in the fields of the feedback form at the moment of clicking on the button confirming the submission of the application (the buttons may be called “Send”, “Leave a request or comment” or in another similar way).
When subscribing to receive information and news materials from the www.smartchannel.org - by filling in an online form for subscribing to a newsletter. The User is considered to have given his/her consent to the processing of his/her personal data by ticking the checkbox “I hereby give my consent to the processing of personal data” at the moment of clicking on the “Subscribe” button.
Below there are some examples to help you better understand the data we collect by automated means, including:
System Data: Technical data about your computer or device, like your IP address, device type, operating system type and version, unique device identifiers, browser, browser language, domain and other systems data, and platform types.
Usage Data: Usage statistics about your interactions with www.smartchannel.org, including pages visited, time spent on pages, features used, your search queries, click data, date and time, and other data regarding your use of www.smartchannel.org.
Approximate Geographic Data: An approximate geographic location, including information like country, city, and geographic coordinates, calculated based on your IP address.
The above listed data is collected through the use of server log files and tracking technologies. We also use or may use cookies. The collected data is stored and associated with your account.
By accessing www.smartchannel.org via any means you agree to the terms of this Policy. You shouldn’t access www.smartchannel.org if you don’t agree with this Policy or any other agreement that governs your use of www.smartchannel.org.
3. How we use your personal information and when we share your personal information
We use your personal information for a number of legitimate purposes, including to provide you with services you have requested, all in support of www.smartchannel.org and its mission.
As a general rule, the management team of the processor and the website developer and administrator team have access to data by virtue of website administration. They are bound by the applicable requirements of the Directive 2002/58/EC of the European Parliament and of the Council of 12 July, 2002 concerning the processing of personal data and the protection of privacy in the electronic communications sector (Directive on privacy and electronic communications) and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27April, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter referred to as the Law), so it is ensured that no information collected will be communicated to anyone outside.
The service providers act as processors and are by contract bound to respect the confidentiality of any information brought to their attention in the performance of the work and that they will not divulge to third parties or use for their own benefit, or that of any third party, any document or information not available publicly - even after completion of the contract with the www.smartchannel.org administration company.
your personal information:
1. We use Data collected through automated means. We use data collected through automated means related to the use of SMART Project to:
• Perform statistical analysis of trends and traffic;
• Improve SMART Project and develop new products, services and features;
• Identify unique users across devices;
• Advertise SMART Project on the third-party websites.
• 2. We use personally identifiable data provided by you or via third parties. We use the collected data related to the use of SMART Project to:
• Provide you information, products and services requested from SMART Project;
• Provide technical support and to ensure security.
• To ensure that content from Website is presented in the most effective manner for you and for your computer. This is necessary for our legitimate project and business interests;
• To provide you with information that may be of interest to you, where you have consented to be contacted for such purposes;
• To carry out our obligations between you and us to provide information or services that you have requested and notify you about changes to our services.
If you have concerns about any of these purposes, or how we communicate with you, please contact us. We will always respect a request by you to stop processing your personal information (subject to our legal obligations). You can opt out of www.smartchannel.org communications at any time by clicking the “Unsubscribe” button at the bottom of any email we send or by emailing us your request to unsubscribe at [email protected]. You can also write to us at Association for Supporting Innovations and Sustainable Development “Impuls”.
4. We may share your data with third parties under the following circumstances or as otherwise described in this Policy:
The shared content is publicly viewable, including to public at large.
As a part of our use of third-party analytics tools like Google Analytics, Yandex Metrika, we share certain information, account data, system data, usage data, or de-identifiable data as needed. De-identified data means data where we’ve removed things like your name and email address and replaced it with a token ID.
We may use and share certain system data and usage data with third-party advertiser and networks to show general demographic and preference information among our users.
We may disclose your data to third parties if the disclosure is permitted by law; requested as part of a judicial, governmental, or legal inquiry, order, or proceeding; reasonably necessary to enforce our Rules of the use of the Website, Policy, and other legal agreements; required to detect, prevent, or address fraud, abuse, misuse, potential violations of law (or rule or regulation), or security or technical issues.
We will transfer your personal data to these partners only to the extent that these partners need access to your personally identifiable data in order to provide services to www.smartchannel.org for the purposes defined in this Policy. www.smartchannel.org has taken appropriate measures to ensure that in these cases your personally identifiable data will only be processed for the purposes mentioned in this Policy and in accordance with applicable legislation.
If we are, or believe in good faith that we are, under a duty to disclose or share your personal data in order to comply with any legal obligation; or permitted by law in order to enforce or apply our Rules of the use of the Website and other agreements; or to protect the rights, property, or safety of us, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target. We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisements to that target audience.
5. Security of personally identifiable data
SMART Project consider the confidentiality and security of your information as the highest importance. SMART Project takes appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personally identifiable data that we collect and store. We will not share it with third parties, except as otherwise provided in this Policy, or unless such disclosure is necessary in special cases, such as a physical threat to you or others, as permitted by applicable law. Unfortunately, however, no system can be 100% secured, so we cannot guarantee the security of personally identifiable data and there is some risk that an unauthorized third party may find a way to circumvent our security systems or that transmission of your information over the Internet will be intercepted. It is your responsibility to protect the security of your login information, especially your password as it is an important part of security system.
If you reside or are located in the European Economic Area (EEA), you have the right to request that we:
• provide access to any personally identifiable data we hold about you;
• prevent the processing of your personally identifiable data for direct-marketing purposes;
• update any personally identifiable data which is out of date or incorrect;
• delete any personally identifiable data which we are holding about you;
• restrict the way that we process your personally identifiable data;
• provide your personally identifiable data to a third party provider of services; or
• provide you with a copy of any personally identifiable data which we hold about you.
6. Policy concerning children
We recognize the privacy interests of children and encourage parents and guardians to take an active role in their children’s online activities and interests. Children under 13 (or under 16 in the European Economic Area) should not use www.smartchannel.org. If we learn that we’ve collected personal data from a child under those ages, we will take reasonable steps to delete it.
Parents who believe that www.smartchannel.org may have collected personal data from a child under those ages can submit a request that it be removed to [email protected]
7. How can you access your personal data, verify its accuracy and, if necessary, correct it or request its deletion?
You can access and modify certain personal information stored at the Website, if you have submitted this personal information when creating a user account. It is the Website user’s responsibility to ensure that the provided information is correct.
You may also delete your account. Upon deletion of your account, www.smartchannel.org team will delete your account from our Website servers.
In case of problems with the personal access to the system, the users can contact the processor ([email protected]) that manages the website.
If you have any question, suggestions and complains regarding our Policy, you may contact us via [email protected].
We try to answer email and provide our response within the time period stated by applicable law. When you email us with a request, we may ask that you provide us with information necessary to confirm your identity.
8. How long we keep your personal information?
We consider our relationship with our community of www.smartchannel.org teams to be lifelong. This means that we will maintain a record for you until such time as you tell us that you no longer wish us to keep in touch. For www.smartchannel.org teams will retain your information as long as necessary to provide you with access to the Website and its services. After such time, we will retain a core set of information for our historical and archival purposes.
9. Cookies and other technologies, third party websites, content and resources
Cookies: www.smartchannel.org uses cookie technology in line with applicable European legislation as part of the Website's statistical reporting and for other purposes related to making the Website available to you. A cookie is a small piece of information sent by a website that is saved on your hard disk by your computer's browser. It holds information a website may need to gather statistical data and thus personalise your experience.
If you prefer, you can configure your browser to reject all cookies, or to notify you when a cookie is set. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie and privacy preferences. For more information about HTTP cookies and how to disable them, or restrict the categories of cookies you wish to accept, you can consult the information at www.allaboutcookies.org/manage-cookies/. However, if you reject cookies, your use of the Website may be impaired.
Third party websites: Please be aware that when you are using the Website, you could be directed via links or other means to third party websites, content, and resources that are not affiliated with the Website. These third party websites, content, and resources may send their own cookies to visitors, collect data, or solicit and use your personal information in ways different than set forth in this Privacy Policy. The privacy policies of these third party websites, content, and resources may be very different from this Privacy Policy. We are not responsible for the privacy practices of the providers of these other websites, content, and resources and cannot guarantee the security of any of your personal information collected, used, or shared there.
10. Security
www.smartchannel.org takes all reasonable steps to protect the security and integrity of all personal information provided to this Website. The website is secured using industry standard SSL encryption which ensures that personal data are never sent over the Internet unencrypted and therefore cannot be read by third party viewer.
11. Privacy Policy Updates
From time to time, we may revise this Privacy Policy to reflect industry initiatives, changes in the law or technology, or changes in our privacy practices. If we make material revisions to this Privacy Policy, we will provide you with notice of those changes by either: (1) placing a notice on the Website or (2) taking other actions, as appropriate under the circumstances (including posting the revised version of this Privacy Policy online).
12. Jurisdiction
The server on which the CEPHEI website is operated is located in the European Union (EU). We strive to carry out all services related to our website using operators and services located within the EU or the European Economic Area (EEA). In some cases, however, services related to the use of our website may also be carried out by operators and on servers located in third countries. In such cases, your personal data may also be transferred outside the EU or EEA in accordance with applicable legislation. In regards to transfers of personal data to countries where local data protection legislation does not provide an adequate level of data protection, transfers are protected utilizing appropriate safeguards, such as standard contractual clauses approved by the European Commission, a competent supervisory authority, or binding corporate rules.
COOKIES Policy
Effective date: 20.06.2019
This policy explains how cookies are used on this website. The policy may be amended from time to time. When we do, we will let you know by appropriate means such as by posting the revised policy on this page with a new Effective date. By using this site you agree to the placement of cookies on your computer in accordance with the terms of this policy. If you do not wish to accept cookies from this site please either disable cookies or refrain from using this site.
WHAT ARE COOKIES?
A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer’s hard disk so that the website can recognize you when you revisit and remember certain information about you. This can include which pages you have visited, choices you have made from menus, any specific information you have entered into forms and the time and date of your visit.
TYPES OF COOKIES
There are two main types of cookies:
Session cookies: these are temporary cookies that expire at the end of a browser session; that is, when you leave the site. Session cookies allow the website to recognize you as you navigate between pages during a single browser session and allow you to use the website most efficiently.
Persistent cookies: in contrast to session cookies, persistent cookies are stored on your equipment between browsing sessions until expiry or deletion. They therefore enable the website to “recognize” you on your return, remember your preferences, and tailor services to you.
Our use of cookies we currently use, and may use in the future, the following types of cookies on this website.
We use session cookies to:
help us maintain security and verify your details whilst you use the website as you navigate from page to page, which enables you to avoid having to re-enter your details each time you enter a new page.
We use persistent cookies to:
help us recognize you as a unique user when you return to our website so that you do not have to input your details multiple times as you move between our pages or services collect and compile anonymous, aggregated information for statistical and evaluation purposes to help us understand how users use the website and help us improve the structure of our website.
Many cookies are designed to give you optimal usage of the web. For example, we use cookies to enable you to improve your user experience when using our website, e.g. a cookie which recognizes if your browser supports specific technology features. This helps, for example, in enabling web pages to be loaded more quickly when you request the download of a large file. In addition to cookies which send information to us, we also use cookies which collect information and send it to third parties. An example of this is Google Analytics. We use Google Analytics to help collect and compile information like the number of visitors to the site, where visitors have come to the site from and the pages they visited. Visit Google’s site for an overview of privacy at Google and information on how to opt out of the Google Analytics cookie. As with first party cookies, you are able to block third party cookies through your browser settings. Some of our cookies may collect and store your personal information, such as your name or email address. We are committed to respecting and protecting your privacy and will ensure that all personal information collected by us is kept and treated in accordance with our privacy policy.
REFUSING COOKIES ON THIS SITE
Most browsers are initially set to accept cookies. However, you have the ability to disable cookies if you wish, generally through changing your internet software browsing settings. It may also be possible to configure your browser settings to enable acceptance of specific cookies or to notify you each time a new cookie is about to be stored on your computer enabling you to decide whether to accept or reject the cookie. To manage your use of cookies there are various resources available to you, for example the “Help” section on your browser may assist you. You can also disable or delete the stored data used by technology similar to cookies, such as Local Shared Objects or Flash cookies, by managing your browser’s “add-on settings” or visiting the website of its manufacturer.
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